*Please Note: Exceptional Rush Payments
Under normal circumstances the University will not accommodate rush payments. Rush payments will only be processed under exceptional circumstances. Please note that the unit requesting the rush payment will be charged a service fee of $200 per occurrence.
If a rush payment is required, the completed and approved Payment Form or PO submitted in acQuire must include a Comment to notify Accounts Payable that "Rush payment is required", and to note the ChartField that the rush payment fee is to be charged to.
| How to pay a... | Expense Description | Form/System Policy/Procedure | Supporting Documentation | Approval Required | Payment Timing |
|---|---|---|---|---|---|
| Consultant | Consulting services must be vetted via procurement process Contact Strategic Procurement Services | Purchase Requisition via the acQuire system Policy Procedure | Contact Strategic Procurement Services | Contact Strategic Procurement Services | Please see Payment Terms here |
| Employee Cash Advance | Travel advance or Participant advance CAD currency only | Expense Reimbursement System (ERS) Policies & Procedures page | Enter required fields when prompted in ERS | Signing Designate for Department/Fund or Project | <= 15 business days |
| Employee Reimbursement | Travel expense or Non-Travel expense CAD currency only | Expense Reimbursement System (ERS) Policy Procedure on Secretariat website | Electronic receipts as required (photo or scan picture of original receipts and attach to claim in ERS) | Signing Designate for Department/Fund or Project | <= 15 business days |
| Independent Contractor | Services by Self-employed worker | Applicable form in acQuire Policy/Procedure | Original invoice Social Insurance Home address | Signing Designate for Department/Fund or Project | Please see payment Terms here |
| Supplier <$10K and no PO | Goods or Services |
Applicable form available in acQuire or P-Card (if option) |
Original invoice | Signing Designate for Department/Fund or Project |
Please see payment terms here |
| Supplier >$10K with PO | Goods or Services | Purchase Requisition in acQuire - Strategic Procurement Services | Original invoice approved by department in acQuire when goods or services received. Necessary applicable quotes or exemption form. | Please see payment terms here | |
| Visitor Non-Resident of Canada | Speaker Fee, Honorarium, or Services provided in Canada | Applicable form in acQuire - Strategic Procurement Services | Original invoice if services Social Security Number Home Address Bank info if Wire Transfer | Signing Designate for Department/Fund or Project | Please see payment terms here |
| Visitor Resident of Canada | Speaker Fee, Honorarium, or Services provided in Canada | Applicable form in acQuire - Strategic Procurement Services | Original invoice if services Social Insurance Number Home Address Bank info if Wire Transfer | Signing Designate for Department/Fund or Project | Please see payment terms here |
| Visitor Reimbursement | Non-Travel Expenses | Expense Reimbursement Form (xls,1.74KB) | Original Receipts Home Address Bank info if Wire Transfer | Signing Designate for Department/Fund or Project | <= 15 business days |
| Visitor Reimbursement | Travel Expenses | Expense Reimbursement Form (xls,1.74KB) | Original Receipts Home Address Bank info if Wire Transfer | Signing Designate for Department/Fund or Project | <= 15 business days |