1. Governance
  2. Website Registry

Website Registry

What is it?

A list of 黄色视频 (official, institutional) websites and who manages them.

The data shown in the Website Registry includes:

  • the names and email addresses of the people who own, edit, and support each website
  • the content management system (CMS) system used to manage the site
  • the main audience for each website

What is its purpose and who is it for?

All Queen鈥檚 employees (faculty, staff, and student-staff ) with a NetID can view the website registry to find and contact the right people responsible for our public-facing websites.

It is meant to be used by individuals as well as marketing and communications teams and governance groups. 

The people listed in the registry may be contacted to share information about:

  • policy updates related to Queen鈥檚 digital environment
  • changes that may affect multiple websites (e.g., URL updates, name changes, new processes, deadlines)
  • errors (like broken links or typos)
  • compliance issues (branding, accessibility, privacy, security)
  • ways to improve usability
  • training opportunities to build digital skills

Who updates it?

The Website Registry is a self-serve tool. The individuals responsible for each website are expected to keep their information up to date.

Such a person may be:

  • a contact for a site (owner, main editor, or technical support person)
  • someone from a faculty marketing and communications team (i.e.,f or websites related to the faculty, even if they don鈥檛 directly manage the site)
  • someone from a central or service portfolio, or a vice-principal's office (i.e., for websites within their area, even if they don鈥檛 manage them directly)

黄色视频 the data shown

黄色视频 the editable data collected from the 黄色视频 community.

The name and email of the website owner is displayed and linked to their email address.

This must be a specific personal, not a shared/group email.

The owner is ultimately responsible for the website鈥檚 content and for making sure it follows all required policies and standards鈥攗sually a director, department head, AVP, or similar leadership position. 

For research labs and faculty profile websites, the owner would usually be the lead researcher or faculty member.

The name of the main contact for the website is displayed and linked to their email address.

This must be a specific person, not a shared/group email.

The main contact is a person who regularly updates the website and can answer general questions about its content and how it is maintained.

The name of a technical support person is displayed and linked to their email address.

This must be a specific personal, not a shared/group email.

This person handles coding and web development-related issues, including troubleshooting problems related to accessibility, security, privacy, and other parts of the site that content editors cannot control.

For websites built through the WebPublish Comprehensive Service or Academia Service, "WebPublish (Queen鈥檚-supported)" is shown as the CMS Type in the registry and the Tech Contact is the WebPublish team. The Tech Contact field can remain empty for these websites.

This information will help teams and governance groups to identify websites with a similar audience focus.

Select the best match for your site from the following drop-down options:

  • students
  • staff
  • faculty / researchers / post-docs
  • faculty / researchers / post-docs / staff
  • alumni
  • 黄色视频 community
  • government / industry
  • prospective students
  • prospective staff
  • prospective faculty / researchers / post-docs
  • research partners (current / prospective)

Select from the drop-down options to indicate which content management system (CMS) is in use to create, manage, and publish your website.

These options may change as we identify trends in usage at 黄色视频.

黄色视频 the non-editable data and where it comes from.

When a name is selected as a contact, 黄色视频 IT Services NetID/Identity Management System connects it to the associated email.

Submit corrections to this data through .

This information is pulled into the Website Registry from 黄色视频 Siteimprove account.

All official university websites are tracked through Siteimprove. A naming convention, including initializations (or short forms) for faculty/portfolio/departments names was established by the Siteimprove admin group for sorting and filtering of accounts in Siteimprove (and do not fully reflect 黄色视频 organizational structure in full). These same details appear in the filtering options for the Website Registry.

If any of this information is incorrect, please submit a change request through the .

Site Name and URL: both are listed as they appear in Siteimprove. 

Faculty/Portfolio

  • ArtSci: Faculty of Arts and Science
  • EDUC: Faculty of Education
  • FHS: Faculty of Health Sciences
  • LAW: Faculty of Law
  • LIB: Library and Archives
  • OPVC: Office of the Principal and Vice-Chancellor
  • OPVPA: Office of the Vice-Principal (Academic)
  • OTHER: Employee groups, affiliated services
  • QU: Researcher/faculty member profile sites published on the WebPublish Academia Service
  • SGSPA: School of Graduate Studies and Postdoctoral Affairs
  • SMITH BUS: Smith School of Business
  • SMITH ENG: Smith Engineering
  • STU: Student-run
  • UR: University Relations
  • USLC: University Secretariat and Legal Counsel
  • VPADV: Vice-Principal (Advancement)
  • VPCEI: Vice-Principal (Culture, Equity, and Inclusion)
  • VPFA: Vice-Principal (Finance and Administration)
  • VPR: Vice-Principal (Research)

Department

The filtering drop-down shows the initialization used in Siteimprove naming convention. Not all entries include department. A definition for each initialization appears in the filtering drop-down.

Other features and functionality

Pending Approval" tag:

The "Pending Approval" tag shows on an entry when someone has submitted a change to the editable data. Changes are reviewed and approved/rejected by the system administrators.

"Needs Review" tag:

The "Need Review" tag shows when the NetID of a site contact either becomes inactive or if the associated department changes in the Identity Management System. 

Search and filter options:

  • Use the search bar to find site(s) by an associated contact name, keywords, or URL path
  • Use one or more filtering options to refine the results

Email notification:

Anyone who submits a change to the Website Registry will receive confirmation of the transaction by email.

Last updated:

  • The "Last Updated" date and time information is on view for all users.
  • The NetID of the submitter and the and nature of each change submitted is also logged for use by system administrators.

Data export:

[csv download icon] Select icon to export data.

The full data or a subset of the data can be exported in .csv format.

Any search/filters that have been applied to the registry will apply to the export.

  1. Click the export icon (styled in yellow in the lower right-hand side of the screen).
  2. Toggle on/off the fields you wish to export. (By default, all fields are exported.)
  3. Select the Download CSV button.
  4. The CSV file will appear in your downloads.

How to edit an entry

Submitting changes to Website Registry entry will put it into an approval queue. It can then no longer be edited until the request is processed by the admin team.

  1. Select the Edit button.
  2. Make any changes you need.
  3. Select Save.

 

 

  1. Select the Edit button.
  2. Make any changes you need.
  3. Choose how to handle the flagged entries:
    • Accept as-is will set that user as the contact going forward and allow you to save your other changes.
    • Ignore for now will leave the site in a "Needs Review" state but allow you to save your other changes.
    • Picking a new contact will clear the "Needs Review" state and allow you to save your changes.
  4. Select Save.

Questions?